Get Organised with Evernote and Zendone

Remote working involves making use of various online applications to simplify your work and allow you to increase productivity wherever you are based. I’ve mentioned a number of different tools that I use on a regular basis to help me do just this, and one of these is Evernote.

Quick Tip: Use Evernote to back up your blog in real time © by joe.ross

Now I’m going to tell you about another incredibly useful tool that I have been using for a while. This works alongside Evernote to streamline my work process and keep everything in order wherever I am.

Introduction to Zendone

Zendone is a fairly new web application that integrates with both Evernote and Google Calendar to simplify and sync my notes and schedule.

It is based on the Getting Things Done (GDT) methodology that was invented by David Allen in his book of the same title. This focuses on getting things that you have to do out of your head and onto the page to free your mind up from remembering things, therefore making you more productive.

How I Use Zendone

When I am out and about, I use the Evernote app on my phone to write down quick notes or record audio notes. I always have my phone on me, so I find this the easiest way to note down my thoughts.

However, there is sometimes a tendency in Evernote to forget new notes, especially those that are actions that you want to do rather than just things that you want to archive.

But now that I have synced my Zendone and Evernote accounts, all of the new Evernote notes that I save to my default notebook appear automatically in my Zendone inbox once my phone syncs over my Wi-Fi connection.

Suddenly I have a list of all of those random notes that I plucked from the air when I was away from my computer, all arranged in a simple to-do list.

Simple Organisation

Zendone is so simple that it makes everything very easy to view and organise. It has a ‘Do’ tab which provides the list of important tasks to do, and a ‘Review&Organise’ tab which lists your projects, which themselves can be split into various tasks. You can create new projects in this tab and also assign asterisks to specific tasks to give them more importance.

Try Out Zendone for Yourself

I am always thinking of ideas and things that I have to do when I am out and about, so combining Evernote and Zendone works very well for me. If you take your smartphone with you abroad then Zendone could become an essential tool for you too.

When you are out for the day you can simply make any notes you need to without having to remember them, and then when you get back to your desk you will find a list of all of your notes waiting for you. You can then immediately organise them and carry out all of the tasks you need to do, which could help to make you more productive.


  1. Jorge
    October 11, 2012

    Hi Phil,

    I am Jorge, from the zendone team. Thank you so much for the nice review.

    And great blog, by the way. I have added your ebook to my wish list :)

    • Phil Byrne
      Phil Byrne
      October 11, 2012

      Hi Jorge

      Many thanks for visiting and reading.
      Enjoying Zendone and watching your application blossom, when you’re ready to launch commercially come back and write a guest post for us?


  2. Lisette
    November 12, 2012

    The best online project management tool I’ve ever seen is sadly not really on the market anymore:

    But for productivity, I’m a fan of – it’s an easy way to organize tasks (by priority, time, due date, etc) – it also has the ability to share categories/lists with others (as well as a mobile app). I also use to track my overall productivity.

    I also just learned about VitaminR which seems to combine Pomodoro + efficiency/task tracking. Haven’t tried it yet, but if it does what it says it does in the demo video, it could be useful:

    • Phil Byrne
      Phil Byrne
      November 12, 2012

      Thanks for those links Lisette, very useful.


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